Program Coordinator

Reports to: Director of Programs and Evaluation

The Reproductive Health Access Project mobilizes, trains, and supports clinicians to make reproductive health care accessible to everyone in the United States. We connect, develop, and support clinicians to become effective leaders promoting reproductive freedom. We develop practical, evidence-based, patient-centered clinical tools and resources that set a clinical standard in the U.S. and are used widely around the world. Our clinical training programs develop primary care clinicians who provide, advocate for, and teach full-spectrum reproductive health care. Our technical assistance programs creatively address barriers to providing high-quality abortion, contraception, and management of early pregnancy loss care in primary care settings. Through our national organizing and mobilizing, we are building a movement to change the way reproductive health care is provided.

Role:

You are a critical team member providing logistical and programmatic support to the organization’s efforts to plan, implement, and evaluate effective strategies to expand access to abortion, contraception, and early pregnancy loss care. You provide support to the Clinical Committee to ensure the organization’s patient education, clinical tools, and resources are patient-centered and reflect the latest clinical evidence. You will have primary responsibility for maintaining the tools and resources on the organization’s website and will help ensure maximum usability. You also provide programmatic and logistical support to the Reproductive Health Care and Advocacy Fellowship. You are deeply detail-oriented, independent, and organized.

Throughout all of your work, the Program Coordinator will apply the organization’s values.

Summary of Position Responsibilities:

Organizational Logistic Support

1. Maintain the organization’s website, particularly clinical landing pages, programmatic landing pages, and the home page.
2. Coordinate the sale of all clinical tools and resources materials.
3. Monitor potential conferences and abstract-submission opportunities that RHAP can participate in each year.
4. Utilize google analytics to support assessing usage, usability, and impact of RHAP website.
5. Manage the monthly collection of key organizational data to support assessing our work.
6. Support the Director of Programs and Evaluation as needed.

Patient Education Resources and Clinical Tools

1. Completes edits and updates to patient education resources, clinical tools, and workshop presentations.
2. Conducts activities related to field testing new resources and translations with the Director of Programs and Evaluation’s supervision (identifying field testers, collecting responses, communicating with designer, inputting edits).
3. Input and send out monthly Contraceptive Pearl Newsletter via EveryAction and website.
4. Maintain updated resources and documents on website.
5. Coordinate with the Network Organizer to submit appropriate educational workshop materials to CME and CNE accrediting bodies.

Reproductive Health Care and Advocacy Fellowship

1. Coordinate logistics of annual Fellowship recruitment and selection.
2. Review candidate applications for completion and fulfillment of requirements and invite candidates to schedule interviews.
3. Vet and approve access to secure Fellowship recruitment webpage.
4. Maintain and update Fellowship website and promotional materials.
5. Provide logistical support for virtual seminars and any virtual or in-person meetings.
6. Facilitate Fellow’s application to Leadership Training Academy.
7. Assist with logistics of coordinating sites’ grants.

Other duties, as assigned

Job Characteristics

• Demonstrates technical competence to perform all aspects of the job.
• Accepts responsibility for all job duties and meets commitments. Takes ownership of job responsibilities and for professional behavior in the workplace.
• Works well with staff/volunteers to achieve organizational objectives. Works efficiently and cooperatively with others. Is willing to work collaboratively with others in an affirming manner and consistently with organizational values.
• Demonstrates ability to represent RHAP with courtesy, tact, sensitivity, and efficiency when interacting with allies, donors, partners. Is responsive to their needs and takes appropriate responsibility for resolving problems. Employee’s ability to work in an affirming manner and consistently with organizational values.
• Produces quality of work in an efficient and/or cost-effective manner.
• Anticipates what needs to be done and does it, willing and able to take appropriate risks, looks for ways to do things better.
• Plans and organizes own work; uses resources, including time, effectively and efficiently; sets appropriate priorities. Has a willingness to accept and try new ideas and suggestions. Adapts to new methods or conditions.
• Resolves work problems and makes appropriate decisions quickly and accurately within scope of responsibility. Knows when to seek supervisory guidance to resolve problems.
• Expresses ideas clearly, concisely, and effectively both orally and in writing; listens well, shares work related information and seeks feedback.

Job Qualifications

Community Familiarity: Experience or interest in working and/or learning to work with primary care, reproductive health, rights, and justice communities, as well as an understanding of the dynamics between these communities.

Project Management: Experience in working with others to plan and execute projects, events, or initiatives.

Self-direction: Takes initiative in what can sometimes feel like chaotic or ambiguous environments, and motivated to figure out solutions instead of waiting for directions. You are detail-oriented, patient, highly organized, and follow-through on all your responsibilities. You are a fast learner and responsive, and you work quickly and collaboratively.

Communications: Strong overall written and oral presentation skills, and the ability to communicate with people of various backgrounds and experiences. Is a good listener and communicates their thoughts clearly.

Knowledge: Comfortable using Microsoft Office Suite, Google Drive, Canva, Zoom, Photoshop, Illustrator, and WordPress. Experience using Google Analytics and EveryAction is desirable.

Resilience: Able to withstand working in an organization exposed to biased, anti-abortion/reproductive rights beliefs and incidents from external sources.

Collaborative Spirit: Ability to work as an integral part of a team of hard-working, energetic professionals, taking input from a variety of assertive colleagues.

Prioritization and Detail Orientation: Ability to set and meet goals, prioritize, plan, manage, and complete work on deadline and in optimum quality. Responds to constantly shifting daily events and priorities with strategic thinking, planning, humor, and enthusiasm.

Commitment to Reproductive Justice: An understanding of and commitment to issues affecting the reproductive health/rights/justice community, as well as an understanding of racism, classism, and other systems of interconnected oppressions is critical.

Language Ability: Ability to communicate effectively in English is required; fluency in languages other than English is a plus.

Work Hours & Compensation

This is a full-time, non-exempt remote position that involves travel at times. The salary is $48,000.  Benefits include 20 days of paid time off a year, 10 sick/personal days, 8 paid holidays, employer-covered health and dental insurance, health reimbursement and flexible spending accounts, life insurance, professional development, and retirement benefits. Start date: beginning of May.

The Reproductive Health Access Project (RHAP) is an Equal Opportunity Employer and encourages all applicants, regardless of race, sex, gender identity and/or expression, age, ability, religion, national origin, marital status, family responsibilities, sexual orientation, veteran status, and HIV status. In addition to federal law requirements, RHAP complies with applicable New York State and local laws governing nondiscrimination in employment.

People of color, LGBTQ individuals, and veterans are encouraged to apply.

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is required to sit and use a computer for a large majority of working hours.
• Occasional in and out-of-state travel to conferences and meetings may be required.
• The employee may be required to work outside for programmatic duties such as tabling.
• This position is full-time, with the employee’s regular full-time schedule to be approved by the supervisor.
• The employee will occasionally be asked to work evening and weekend hours for special program events or as necessary.
• Smoke- and drug (illegal or recreational)-free environment.
• Some work at off-site locations may be required; RHAP aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. The employee is regularly required to communicate effectively via computer, via phone, and in person.

During the pandemic all staff members are working remotely.

 

Application Instructions

Send cover letter, resume, contact information for three references, and a short writing sample to hr@reproductiveaccess.org. In your cover letter, please let us know where you heard about this position. Indicate “Program Coordinator” in the subject line. Applications are due by April 2^nd. Only complete applications will be reviewed. No phone, email, or fax inquires.

 

The Reproductive Health Access Project (RHAP) is an Equal Opportunity Employer and does not discriminate against any individual based on any non-merit factor and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, RHAP actively seeks to build and maintain a diverse staff with regard to race, sex, gender identity, age, ability, religion, national origin or sexual orientation. In addition to Federal law requirements, RHAP complies with applicable New York State and local laws governing nondiscrimination in employment. People of color, LGBTQ individuals, and veterans are encouraged to apply.